Developed a procurement management platform for a large industrial group
- Client
- First Industrial Company
- Launch date
- December 2025
- What we did
- Prototype, Design, Development
About the client
First Industrial Company
A large vertically integrated industrial group supplying electrical equipment and components for the Russian market. The company works with a network of suppliers and partners, manages complex procurement processes that require coordination between departments, and works with products in more than 15 product categories, from cables to high-voltage equipment and devices.
Work done
CRM
About the project and tasks
Description
The task was to create a unified procurement management platform that would consolidate the entire process of working with suppliers and goods. Prior to the project, the company relied on disparate spreadsheets, emails, and manual processes. It was necessary to digitalize the entire cycle: from creating quotes (requests for proposals) to managing suppliers, product catalogue, analytics and communications. The system was supposed to make the work of purchasing managers easier, reduce processing time, increase quality control and visibility of all processes.
Tasks
- 1
Create a convenient interface for managing accounts with the ability to create, edit and track status
- 2
Implement a supplier management system with information about their contacts, documents and work history
- 3
Develop a catalog of products (goods and services) with organization by categories and sorting
- 4
Create a reporting system with analytics on the use of tokens, operations and managers
- 5
Develop a module for managing mail and letter templates
- 6
Integrate a system for sending invoices to suppliers and receiving responses
Work process
Prototype
Prototype development
When developing the prototype, we focused on the main process - the life cycle of the calculation (request for quote). The prototype included a main screen with a Kanban board showing calculations by status: new, in processing, in review, ready. Each invoice contains information about products, suppliers, deadlines and manager. The suppliers section allows you to quickly find and add a supplier to the calculation with filtering by type and nomenclature. The product catalog is organized into 15+ categories: cables, transformers, high-voltage equipment, low-voltage equipment, and so on. The reporting system shows analytics on usage, managers and operations. User management allows you to create different roles: administrator, purchasing manager, supplier. The mail module automates sending invoices by email and receiving replies.
Work process
Design
Design development
The design was based on the principles of functionality, speed and intuitiveness. This is a B2B system for experienced users, so the interface is minimalistic but informative. The Kanban board on the main page immediately shows the status of all current accounts. Each section (accounts, suppliers, items, reports, users, mail) has its own interface with tables, filters and quick actions. The color system is used to visually indicate statuses - blue (new), yellow (processing), purple (under review), green (ready). Each screen is optimized for quickly searching and filtering data.
Work process
Development
Layout and development
The platform is designed as a fully functional SaaS system. The main page features an interactive Kanban board with calculations organized into 4 status columns. Each card shows the billing number, list of goods, information about suppliers, deadlines and manager, with the ability to open details and edit. The “Accounts” section contains a complete list filtered by status, product, supplier and date. The “Suppliers” section shows a catalog of all suppliers filtered by type, city and product range. The “Nomenclature” catalog is organized into 15+ categories: cables, transformers, high-voltage equipment, low-voltage equipment, heating systems, lighting equipment, armature equipment, tools, insulators and others. Each product contains a code, name, type, status and the ability to edit. The “Reports” section shows analytics: the total number of tokens, incoming and outgoing tokens, the use of tokens by managers and types of operations. The Users system allows you to create and manage users with different roles: administrator, purchasing manager, supplier. Each user has a login, full name, role and activity status. The Mail module manages letter templates and automatically sends invoices to suppliers. The system supports sending invoices, scanning responses and integration with mail. “Templates” allows you to create and edit email templates for various types of communications. All sections have full-text search, filtering, sorting and data export. The system provides access control by role - different users see different data. Implemented audit logging of all actions to track changes.
Results and review
Results
As a result, the company received a unified procurement management platform that transformed the entire process. Purchasing managers can now create a quote, select suppliers, send a request, and track responses in one system in just a few clicks. The Kanban board on the main page gives a complete overview of all current calculations and their statuses, which allows you to quickly manage priorities. Automatic sending of invoices by email reduced the time spent on manual processes. A product catalog with 15+ categories made it easier to select products and prevented duplication. The reporting system showed bottlenecks in the process and allowed us to optimize work. User management and role separation increased data security and access control. As a result, the procurement process has been shortened from days to hours, visibility has improved, control has increased, and managers have a tool for analytics and optimization.